Houston Area Road Runners Association
Board Meeting
April 19, 2004
Members present:
Roger Boak, Bill Dubinsky, Annie Hadow, Bob Hoekman, Roy Lira, Tom McBrayer, John Phillips, Audrey Christiansen.
The meeting was called to order at 6:08 by John Phillips.
Reading of the minutes:
The reading of the minutes was deferred until the next meeting.
Reports of Directors and committees:
Membership Committee - Annie Hadow
We currently have 1,466 members.
Annie also noted that Zach had contacted her regarding someone who wanted to contribute to the Students Run Houston Program. John said that we needed to identify someone to take over this program, and until then we probably should not accept donations targeted for it.
V.P. of Clubs – Roger Boak
Roger reported that everything is up to date regarding the Ironfoot, Runner of the Season, etc.
V.P. of Communications – Roy Lira
Roy reported that there was only one club submission for the next newsletter.
Treasurer – Audrey Christiansen
Audrey reported that there was not a lot of activity at present other that the Inside Texas Running bill and adding a few new runners to the list. There was a brief discussion about how to prorate our payments to ITR for new members, but this rapidly becomes very complicated and would require discussions with the ITR staff.
Tom noted that there were two big expenses for equipment, i.e. insurance and storage fees.
As far as the Bayou City Classic, they were still waiting for a final accounting, but it appeared that despite a loss of a sponsor and fewer runners, that they actually made more money than last year.
Medical Report – Bob Hoekman
There was only one incident requiring assistance. It occurred at the Law Run where a runner passed out. Bob will be leaving for the summer in 10 days, but he wanted to report that Runner’s World contacted him with interest in an article about the AED program.
Equipment – Tom McBrayer
The insurance was paid on the equipment. He also brought up an issue regarding equipment rentals. For example, the city does not provide cones for certain events, thus if you need them you have to go to a specialty shop. We rent them, but for a $50 minimum, same for chairs and tables. Do we want to reconsider rental fees and covering them with liability insurance? The discussion focused on the rates for other suppliers and that since races were covered for liability, and since we already have liability insurance, it seemed unnecessary. Tom would look into these two issues.
Also, races that are not sponsored by HARRA or one of our affiliated clubs have to get liability insurance elsewhere. Tom suggested that they should go through the local USATF group.
According to the by-laws elections are to take place at the annual meeting of members (the banquet). The ballots for the election will be distributed at the banquet. Bill Dubinsky will prepare the ballots for distribution at the banquet. Currently, those that have agreed to run again are:
Treasurer: Audrey Christiansen
V.P. Communications: Roy Lira
V.P. Road Races Randy Carlson
V.P. of Clubs Roger Boak
The banquet will be held June 5th at 5:00 for happy hour, followed by dinner at 6:00 and awards at 7:00. Roy will look into getting a D.J. Audrey will look into the cost for BBQ. Roy will send out requests for VVIP candidates and request for nominations for board members and officers.
Meeting adjourned at 6:55 p.m.
Respectfully submitted,
Bill Dubinsky