9/19/05 Board Meeting

Minutes

Attendees:  Tom Stilwell, Noah Matthews, Andy Stewart, Bruce Mansur, Brett Woody, Esme Fantozzi, Eddie Rodriguez, Jana Landry, Roger Boak, Annie Hadow, Audrey Christiansen, Bill Crich, Pat Nelson, Gregg Felts, Doug Spence, Chris Rampacek, James Thompson, Scott Michelman, Debbie Goldberg, Jaime Rodriguez, Bob Hoekman, JoAnn Luco, Marla Burum, Caroline Burum, and John Phillips.

United Space Alliance 10 miler—Jana Landry reviewed the status of the race’s compliance with HARRA’s race requirements.

New Race Requirements—To address safety concerns as well as potential liability issues, the  board discussed adding the following language to the requirements for all future HARRA races:  “If a race serves alcoholic beverages, the race must (1) not serve anyone who is obviously intoxicated or presents the appearance of being a danger to themselves; and (2) not serve anyone who is under legal drinking age.”  There was no opposition to this addition, so this requirement will apply to all future HARRA races.

Cross Country Relay—A discussion was held regarding the failure of the Cross Country Relay to comply with HARRA’s medical requirements.  The Board will hear from a Tornados representative at the next meeting and will determine the appropriate action to take.

Review of Power in Motion Finances-- Audrey has reviewed PIM’s financials from 2000-present, and has informed the Board that PIM’s finances appear to be in order.

Marathon Party Recap—The whole party was very successful, with John Phillips doing a great job setting up for all clubs.  35 people signed up for HARRA at the party, and many others took forms.  Since the party 150 new members have signed up.  Next year we will strive to have even more board members present at the Party.

Rebuilding the Memorial Park Track—Randy Carlson has spoken with Steve Costello (with the Memorial Park Conservatory) regarding the possibility of moving the track up on the master plan.

Just for Kids Run—Brett Woody reported that the race is still looking for a main sponsor and to raise additional money for the race. The goal is to have something in place by end of September.

Marathon Kids Program—Marla and Caroline have about half of the 150 volunteers needed for this event, to be held October 22, 2005 at Rice University.

Practice for the Tour—Roger Boak reported that Puma will give 6 singlets per race for all winners in all categories, as well as six pairs of shoes.

Water Fountain Committee—Tom reported that there has been progress on this issue.  He has begun contacting landscape architects to get preliminary sketches that can be presented at the appropriate time.

PTI—Chris Rampacek, of the Personal Training Institute, gave a presentation regarding programs he offers to train and certify coaches in running, walking, cycling and triathlon.  He will give a 20% discount on these programs to HARRA members.

RRCA Convention:  Doug Spence gave a presentation regarding the RRCA convention in Houston, including a description of areas where HARRA and RRCA clubs may be able to participate.

Activity Updates:

            Newsletter:  Doug reported that the newsletter will be coming out shortly. The deadline for the November 2005 issue is October 1, 2005.

            Membership: There are currently 1350 members, with 490 new members so far this year.

            Treasury:  Audrey gave an update of HARRA’s financial information.

            Power in Motion: PIM kicked off on September 7, 2005.  185 people have signed up to           participate.

            Brief updates were also given on the Member Discount Program and VVIP program.