MINUTES FROM THE HOUSTON ARE ROAD RUNNERS ASSOCIATION

 BOARD MEETING

SEPTEMBER 18, 2006

 

The following people were in attendance: Barbara Shepard, Anna Helm, John Phillips, Deb Taylor, Tom McBrayer, Joann Luco, Roger Boak, Susan Middleton, Eddie Rodriguez, Jay Lee, Angie Lapp, Gary Mulvihill, Duval Ruiz, and Annie Hadow.

 

Anna called the meeting to order at 6:00.

 

Koala/Luke’s Half-Marathon: Race Director Barb Shepard talked about the race, course changes for 2006, and demonstrated to the Board that she is prepared to meet all HARRA race requirements.

 

USA 10 Miler: Race Director Jay Lee also demonstrated to the Board that he is prepared to meet all HARRA race requirements. Additional focus was put on the EMT requirement. Jay has arranged for there to be 2 EMT’s at the finish area as well as 2 on the course in an ambulance.

 

Bellaire Trolley Run: Race Director Susan Middleton requested that the date of the Bellaire Trolley Run be changed from the already approved date of April 7 to March 31, due to April 7 conflicting with Easter weekend. The Board approved the date change.

 

Marathon Charity Day in The Park - Recap: Feedback was good. We collected some new and renewal memberships on that day. Attendance and circulation were a little lighter than usual. This was probably due to the weather.

 

Activity Updates:

Just For Kids Run: Anna reported for Jon Walk. We need sponsors at all levels. Jon will be at the next meeting with the artwork for the t-shirt. Security permits etc. have all been applied for.

 

Footprints: No report.

 

Membership: Anna reported for Erin that we currently have 1,263 members, 415 of which are new memberships. The website was updated last Monday. Erin will be at the Cross Country relay with an updated roster.

 

Treasurer’s Report: Audrey was unable to make the meeting. She e-mailed a financial report to the Board.

 

Website: Anna reported that there is no update.

 

PIM:  Anna reported for Jack that the Fall PIM session got underway on September 13. We have a good coach to runner ratio for the session.

 

VVIP: Anna reported for Cheryl that Cheryl is working on compiling the VVIP winners from Fall 2005 and Spring 2006. Right now, Cheryl has lists of volunteers from about 3 races. The Board agreed that we need to pursue getting the volunteers from the clubs and Race Directors.

 

Member Discount: Anna reported for Sarah that Sarah is working to secure additional discount programs. Annie mentioned to the Board that we can use the Inside Texas Running mailing label for membership verification if required by some retailers.

 

AED/CPR: Anna reported that Dr. Hoekman will hold more training update sessions (for the new CPR protocols). The first was held on September 16. The next will be held on September 30. Dr. Hoekman is in the process of assembling AED teams for the Fall Series races. He also reported that new setup cards are needed for HARRA’s AED’s. Phillips no longer supports these, so we may end up having to replace the devices. The CPE/AED program will be an upcoming Running Notebook feature story.

 

Memorial Park Conservancy: Deb Taylor informed The Board that Memorial Park received a $100,000 grant from Texas Parks and Wildlife to update trails in the Park. Deb told everyone that she is trying to get more visibility in the community so if you have anything to add to the newsletter or website, please let her know. The Memorial Park Conservancy was the recipient of the 2006 Mayor’s Proud Partners award for work done on the trails. The Student Conservation Association helped a lot with the trails a lot this summer.

 

Sally Tyler, the new Executive Director of the Memorial Park Conservancy, introduced herself to the Board.

 

Club Updates:

Tom McBrayer told the Board that he had gotten several complaints about the Bellaire Fall Fever course being short. Tom assured the Board that the course was measured to be accurate, but was short on race day due to the Race Management instructing runners to turn at the wrong street. The course was certified but was not followed.

 

Memorial Park Series Triathlon:  Gary Mulvhill told the Board that he would like to revisit holding his Triathlon on one of the first two weekends in June 2007. HARRA and The Parks Board have been in discussions about having HARRA approve a limited number of events to be held in Memorial Park annually. Gary would like to get the HARRA proposal set and then proceed with scheduling his Triathlon. 

 

Anna proposed that we have a Happy Hour Trail Run on October 20th. The Board approved. Anna will notify Jerry Smith about sending out an e-mail notification of the event.

 

There was no more business to discuss. Anna adjourned the meeting at 7:30.