MINUTES FROM THE HOUSTON AREA ROAD RUNNERS ASSOCIATION BOARD MEETING

AUGUST 20, 2007

The following people were in attendance: Ann Hibbert, Audrey Christiansen, Beth Leibo, Joe Carey, Bruce Mansur, Gloria Mansur, Eddie Rodriguez, Tom McBrayer, Anna Helm, Bill Dwyer, John Phillips, Erin Foley, Jennifer Brown, Mark Fraser, Randy Carlson, Scott Dorfman, and Annie Hadow.

Anna called the meeting to order at 6:05 P.M.

Tom announced that John Conley had planned on attending, but had to cancel due to a scheduling conflict. John is the new Race Director for the Race for the Cure. He has decided to be come a Race Director full time and is available for other races. He will be at the next meeting.

Party in the Park: Anna did a final confirmation of the items on her list. We are set to go on 8/25 from 8-10 A.M 

Marathon Kickoff Party 9/20: Anna announced that we need volunteers to man the HARRA tent. She confirmed that the Warm Up Series entry fees discount is available on that day only.

Road Race Management: Anna reported for Stephen. Stephen is working on preparing the new relay requirements for posting on the HARRA website.

Just for Kids Run: Anna announced that a meeting was held, during which the committee chairpersons were set up, although she is still looking for a food chairperson. The Chevron Houston Marathon agreed to sponsor the event. Erin advised that she will need a backup entertainment chairperson to be there on race day in case she can’t be due to her pregnancy.

Footprints: Anna spoke for Jon. The September issue is complete and looks really good. Please e-mail Jon if you have any comments or submissions.

Membership: Erin reported that we currently have 985 members, 50 more than we had at this time last year. Registration through the new website has been helpful and has streamlined her workload. Joe requested that we list club affiliations along with the numbers list on the website. Erin agreed.

Website: No report. Bruce noted that the 2006 and 2007 VVIP award winners have been posted.

Treasurer: Audrey reported that our income last month looked strong due to membership renewals coming in. We had a large expense to “Inside Texas Running” as well.

Awards and Trails: No report from Roger. Anna reported that she is busy completing the plaques. The will be ready to present at the Party in the Park on Saturday.

PIM: No update from Jack. Erin reported that on-line registration is up and running and that we’ve had 15 people register so far.

VVIP: Bruce announced that the 2006 and 2007 VVIP award winners will be listed in the September issue of “Footprints”. Bruce is keeping a list of all the people who indicated that they’d like to volunteer when they registered for HARRA.

Member Discount Program: Gloria reported that she has been busy working the program. She sent an updated listing to Sarah to post on the website. Jon Walk will be profiling member discount program partners in each issue of “Footprints”. After talking with Luke’s about the program, Gloria invited Beth Leibo from Luke’s to attend the meeting. Beth announced that Luke’s would like to get more involved with HARRA.

CPR/AED: No report.

Tom McBrayer mentioned the new pedestrian bridge slated to be built over Memorial Drive at the west side of the park. The bridge design has been selected and the Memorial Park Conservancy is looking for funding.

BARC: Joe updated everyone on BARC happenings. The USA 10 Miler will be giving away a dri fit t-shirt again this year. Jay Lee will be at the next Board meeting with more details on the race. BARC is creating its own Ironfoot type program. HARRA membership is required to be eligible. Joe announced that the BARC Pub Crawl is on the calendar for August 25^th.

Park to Park Run: Scott Dorfman was present to discuss a potential date change for the Park to Park Run in 2008. Minute Maid has been a generous sponsor; along with the sponsorship is an expectation that Hermann Park be showcased. The race feels like they have had very wintry weather each year the race has been held and in order to showcase the Park, they are considering various dates which may present better post race party/ Park showcasing weather. The Board confirmed that we like the race and would support its date change. One possible date is February 23^rd. Scott will get back with HARRA to advise of any date change. Right now, HARRA has it on our Spring Series calendar for February 9, 2008.

There was no additional business to discuss. Anna adjourned the meeting at 7:20.