MINUTES FROM THE HOUSTON AREA ROAD RUNNERS ASSOCIATION BOARD MEETING

MAY 19, 2008

The following people were in attendance: Roger Boak, Annie Hadow, JoAnn Luco, Jen Brown, Sadie Greenman, Manny Valle, Tom McBrayer, Carol Moses (JoAnn's friend visiting from Atlanta), Audrey Christiansen, and Erin Foley.

Annie called the meeting to order at 6:05.

Road Race Management:

XC Relay: Manny advised that the Tornados have requested permission to use the Shepherd/ Memorial venue on 9/27. No response as of today. Alternate date if 9/27 is not available is 9/20.

Bayou Bash Relay: Everyone liked the new Rice venue. Exchange zone will be improved next year. Construction limited the desired course for the 2008 event. We recommended to Sadie that she extend the registration deadline to encourage more teams. We also discussed having the BBR in the evening and promoting it as more of a season end “bash” similar to the previous versions of the Bayou Bash, which were held at Memorial Park prior to the venue changes.

Fall 2008 proposed race schedule: Relay 9/27 with 9/20 alternate. 10 Mile 10/12; Half 10/26; 25K 11/9; 30K 12/14.

New Business:

Summer Celebration: The Board discussed food choices and decided on Mexican. Roger offered to show a 10 minute video of the BCC10K.

Activity Updates:

Footprints: no report

Membership: Erin reported that 115 members have renewed so far plus she has about 50 additional paper apps that Audrey gave her today. This is about where we were last year. We need to see if Luke's would like to take care of the membership cards next year. They are the only retailer who requires them. Jen has the box of 2007-2008 ones, of which an estimated 75% are unclaimed. Beth Leibo is no longer with Luke's.

Treasurer's Report: Audrey advised that we have a loss of ~ $2,900 so far this year. There will be lots of expenses in May, but there will also be solid membership income to offset.

Website: no report.

Tour de Bayou /Trails: TdB - last 2 stages had 122 and 144 participants respectively. Average was 115 per this spring. Roger attended a trails committee meeting on 4/30. The trails committee will be putting up park trails maps on the various kiosks in the park. The trails committee will be getting with the Conservancy to see which trails should be put on the map.

ROTS/Club Standings: Preliminary standings are out. Get with Roger by 6/2 with any changes.

PIM: no report. Tom added that he was at their last meeting and was impressed with what Jack has been able to accomplish. He feels like PIM is very worthwhile.

VVIP: no report

Member Discount: no report        

CPR/AED: no report

Club Updates:

JoAnn announced that the Ugly Foot contest is scheduled for 7/27 at the Picnic Loop.

Roger has been in contact with Bob Hoekman, who has been working with the Park Superintendent to get the muddy section by Crestwood addressed. Plan right now is to fill it with crushed asphalt and put a bridge/boardwalk over it.  The boardwalk on the Crestwood Trail will be funded through HARRRA indirectly with a donation by an individual who will specify his donation for that purpose.

The Board held a discussion about the Ironfoot singlets. Annie motioned that we approve to order 100 @ $20 per at the breakdown John Shepperd recommended. Roger seconded it. The Board approved with the caveat that we may need to follow up with an e-mail vote to ensure full quorum and to have the correct dollar amount on the record, since we didn’t have a price quote to refer to.

There was no additional business to discuss. Annie adjourned the meeting at 7:10 PM.