MINUTES FROM THE
JUNE 16, 2008
The following people were in attendance: Anna Helm, Roger Boak, Jay Hendrickson, Helen Grant, Ted Traynor, Bill Dwyer, Bruce Mansur, Tom McBrayer, Audrey Christiansen, John Mendez, Lisa Roeder, Eddie Rodriguez, John Phillips, Ann Hibbert, JoAnn Luco, Jennifer Brown, Manny Valle, Cindy Laidlaw, Duval Ruiz, and Steve Schroeder.
Anna called the meeting to order at 6:05. Self introductions followed.
Race Dates:
Fall: Manny confirmed that the XC Relay
is on 9/27. The 10 Miler is on 10/12, the Half Marathon 10/26, the 25K 11/9,
the 30K 12/14, and the
Spring 2009:
Streamlining: The Law Week Run asked for suggestions for how to streamline their awards ceremony. Suggestions were made to put the winning door prize numbers on a board and to double up male and female awards when calling out the age group winners to save time.
Summer Celebration: The response to this year’s event was positive. All agreed that the venue was good. Anna will look into reserving it for next year.
Future Events:
Party in the
Spring Party in the
Family Picnic – deferred to a later meeting. Right now we are looking into combining it with The Bayou Bash Relay.
Just for Kids Run -
Activity Updates:
Footprints: Anna had no report from Jon
Membership: No report as Helen and Erin are transitioning duties
Treasurer’s Report: Audrey advised that we had about $7K in membership income in May which was offset by some large expenses related to PIM and VVIP. The Summer Celebration accounting is not complete yet. We are about even for the year so far.
Website Update: Jay is looking into how the site is set up and has ordered the compatible software. He asked everyone to take a look at the site and let him know what needs to be added and updated, and for any other recommendations.
Trails Committee: Roger announced that June 28 & 29 are trail work days. Roger proposed that we have trail work count for VVIP credit. The Board agreed.
PIM: No report
Member Discount Program: Bruce reported for Gloria. Right now we have space in Footprints to list 4 businesses per issue.
CPR/AED: No report; no races.
Club Updates:
Team in Training: Lisa advised that Team in Training is the largest charity for the Houston, Disney, and Rock N Roll Marathons.
Woodlands Running Club: Bill confirmed that The Woodlands Running Club will have teams for the HARRA competitions next year.
Open Discussion:
Bill also noted that he has assembled a good volunteer pool
and resources to begin a Woodlands PIM group on Wednesday evenings. The Board
discussed and Tom proposed forming a PIM subcommittee. Manny added that the
Board should be comfortable with forming an offshoot group before going
forward. Anna expressed that she would be more comfortable having an AED team
in place. Audrey suggested that the subcommittee form some standards. The PIM
Board will get together to discuss. The standards that are established would
apply to any satellite PIM group, such as
Tom announced that the Houston Marathon is in the process of consolidating their storage and has moved out of the Boat Shed. We sometimes use their equipment and they have donated some of their equipment to us. Tom is in the process of consolidating the HARRA equipment right now. Items that were moved include Gatorade, coolers, rakes and brooms.
Anna proposed the idea of having some sort of Memorial Park Capital Campaign Fundraiser. The Board liked the idea and agreed to talk about it some more at the next meeting.
There was no further business to discuss. Anna adjourned the meeting at 7:25.