MINUTES FROM THE
MAY 18, 2009
The following people were in attendance: Annie Hadow, Roger Boak, Anna Helm, Jen Brown, Tom McBrayer, Ann Hibbert, Sadie Greenman, Helen Grant, Eddie Rodriguez, Jay Hendrickson, and Erin Foley.
Anna called the meeting to order at 6:10. The April meeting minutes were approved.
Race Recaps:
Bayou Bash Relay: The Board noted that there was no water on the field near the start/finish. Recommendations were made regarding a course map – the one in the race packet may not have been circulated to all runners. Having a large one on the field near the start would be helpful.
LP Run: Roger advised that the race saw an increase in the number of runners this year. Helen pointed out that some of the competitive women 50+ expressed that they would like to run with the faster women on the inside lanes.
Member Appreciation Picnic: HARRA should consider a waiver for next year’s event. There should be separation from the Bayou Bash. Also, a better method for checking in and renewing members is needed.
2009-2010 HARRA Board Nominations: Anna advised that we don’t have candidates for all positions. Roger motioned that we extend the nomination period for 2009-2010 Board candidates to the end of the June meeting. Ann seconded the motion. The Board approved the extension.
Summer Celebration:
Anna began a discussion about the Summer Celebration. At present, no speaker is lined up. Do we want one? Food – at the prior meeting the Board decided they liked Chacho’s last year. Jen agreed to get pricing from Chacho’s as well as Taco Cabana, who did a good job catering an event at her school. Anna is checking on drinks and door prizes. Bruce is taking care of the VVIP Awards. The Board will decide on cost at the next meeting as part of caterer is selection.
Activity Updates:
Footprints: no report
Membership: Helen announced that we currently have about 1500 members. She is still working out ongoing kinks with Memberize.
Treasurer’s Report: Anna reported for Audrey that we have a $2,466 net loss in 2009 and a $1,900 fiscal year to date net loss. 180 members attended the Member Appreciation Picnic.
Website: Jay advised that the website is up to date. He will post the Tour de Bayou results shortly.
Tour de Bayou/ Runner of the Season/ Club and Team Awards: Roger updated everyone that the TdB socks are in progress and he will distribute them when they are ready. Any extras ordered to achieve the order minimums will be for sale at Finish Strong. The Club and Team awards will be awarded at the banquet.
Ironfoot: Anna will have the fall awards at the Summer Celebration. Roger is currently compiling the spring 2009 list. Anna initiated a conversation about awards and brought up the idea of car seat covers. The Board discussed the idea and that they are in the $20 range. Anna motioned that we award seat covers for the Ironfoot awards. Jay seconded. The Board approved.
PIM: Anna announced for Lisa that the goal race, the Cinco de Mayo 5K, went fine. Mark Fraser will be in charge of providing AED for the first half of the fall session until Bob returns.
VVIP: Anna requested the VVIP performers list from PIM, the Bayou Bash, the Tour de Bayou and the LP Run on behalf of Bruce. Via Anna, Bruce recommended that we give HEB gift cards as awards again. Last year, we spent $ 2,500 on the awards. Anna motioned that we approve $ 2,500 in HEB gift cards as VVIP awards. Jay seconded. The Board approved.
Member Discount Program: no update
Club & Event Updates:
Anna advised that she is getting plaques for Just for Kids Run Sponsors, JD Rush and the Houston Marathon, as thank you gifts.
The Houston Striders contacted Anna about organizing an informal summer relay and party. The Board discussed some venue and organizational ideas and decided that the event is something that could be successful. Anna will pass the information along to the Striders for them to consider as plans begin to unfold.
There was no further business to discuss. Anna adjourned the meeting at 7:30.