MINUTES FROM THE
JULY 20, 2009
The following people were in attendance: Jay Hendrickson, Jen Brown, Tom Radosevich, Ron Morgan, Audrey Christiansen, Ann Hibbert, Roger Boak, Annie Hadow, Gabriel Rodriguez, Peter Birckhead, Joe Carey ,and JoAnn Luco.
Ron called the meeting to order at 6PM.
Minutes from June were discussed but not approved as Annie is finalizing some details.
President’s Report:
Ron announced that the 2010 banquet will be held on June 5. The Heights Fire Station has ben reserved and our 2009 deposit has been rolled over.
Ron advised that he had been contacted by Janet Sutton regarding the June 18th incident at Memorial Park to see if we can get Memorial Park Conservancy to put in call boxes. Sally Tyler agreed to get in touch with Steve Costello on this.
Fall Series:
The fall race dates are set. Ron led a discussion about the Spring 2010 season relative to the Four The Park and Bellaire Trolley Runs, who had both contacted HARRA as part of their schedling process. As of now, the Bayou City Classic is scheduled for March 13th and the Law Week 8K is scheduled for March 27th. Four The Park would like the April 3rd date and the Bellaire Trolley Run would like the April 10th date, so the calendar is coming together.
Ron started a discussion about the calendar selection and whether or not we want to revisit our race selection.
Runner of The Season:
Roger initiated a discussion regarding our current Runner of the Season money awards distribution. Initially he made a proposal to make a floor on the Women 60+ category and collapse the 50’s and 60’s. Joe proposed having an overall Masters winner based on Age Graded precentage, who would be pulled out of their respective age division, and keeping the age divisions intact. Jay recommended requiring that there be 38 runners in a particular category or else that category would be combined with the next lower age category based on previous year’s participation distribution. Ron suggested putting a proposal together for this to vote on at the next meeting.
Party in the Park:
Ron inquired about the status of various items such as permittng for this event. The Board advised that Mark Fraser usually handles. Since Mark was not present, Ron agreed to get in touch with him for status.
Kids Run:
Ron reported for
VP Communications Report:
Gabe reported that he has gotten the HARRA blog restarted. He polled the Board for information they’d like to see on the blog page. Ron offered that he’d like to see all local races on our calendar. JoAnn mentioned that if we do this (list all races), we need to note that HARRA isn’t responsible for the organiztion of non HARRA races, as some runners may think that HARRA race requirements apply to all local races. JoAnn feels they may be further mislead if each and every race is listed on the HARRA website. Jay added that Memberize software is time consuming to use to post races.
Treasurer’s Report:
Audrey reported that we collected around $12,000 in membership dues in June. For FY June 08 through June 09, we showed a $3,400 profit.
By-Laws:
Ron advised that he had researched the by-laws and discovered a proposal to add that there be 3 Board members who are selected by the Board and 3 who are elected. <Get offical wording from Ron>. Ron couldn’t find a record of the Board selection verbiage ever being approved. He made a motion that we offically approve it. Audrey seconded it. The Board approved. Further to that, Ron moved that we make the Webmaster and Membership Director voting positions, which the Board approved.
Ironfoot Awards:
Ron announced that Anna Helm is working on getting visors for the Ironfoot winners. After researching, she found the seat covers to be too expensive.
PIM:
Ron reported that the wheels are in motion for the fall session which is set to start on September 9.
Membership:
Ron covered for Helen that we have 1100 members signed up so far.
VVIP:
Ron raised that we currently have no one to spearhead VVIP. He will get with Ann, who has offered to help with the program. Joe said he’d help as well.
Member Discount Program:
Ron announced that he is looking for someone to take over. Peter offered that he is thinking about it.
Parks Liasion:
Ron suggested Tom R. for this position. Tom will start with contacting Rick DeWees.
HARRA Clothing/ Membership Cards:
Ron mentioned that he would like us to get a HARRA clothing program going again. The Board discussed. JoAnn is considering spearheading. Peter said he would help if JoAnn takes it on. The Board discussed membership cards, but no further action was confirmed.
Survey:
Peter suggested doing a survey to poll members as to what they’d like to see. Tom asked what percentage of club members are HARRA members. Gabe offered that we need to incentivize club members to join HARRA. Ron commented that we need to reach out to the various Fit Groups as well. Gabe told Peter he could conduct the survey through surveymonkey.com. Peter agreed to help Gabe if Gabe sets the survey up.
There was no furtherl business to discuss. Ron adjourned the meeting at 7:50.