MINUTES FROM THE HOUSTON AREA ROAD RUNNERS ASSOCIATION BOARD MEETING

AUGUST 17, 2009

 

The following people were in attandance: Joe Carey, Ron Morgan, Gabriel Rodriguez, Tom McBrayer, Helen Grant, Eddie Rodriguez, Mark Fraser, Jennifer Brown, Ann Hibert, Annie Hadow, and Erin Foley.

 

Ron called the meeting to order at 6PM.

 

Ron announced that the Board approved Mark Fraser’s nomination as Board member via e-mail proxy vote.

 

Party In The Park: Ron verified that we have permits. We need water, beer, bananas, Gatorade and ice cream. The plan is to start at 7:30 AM. John Phillips and others will be there early to cone off parking for the delivery vehicles and to set up.

 

Fall Series update: No updates to Fall series. Ron is interested in getting Spring race dates out as soon as possible.

 

Just for Kids’ Run: Erin confirmed that wheels are in motion for the November 28th date. She has contacted the city to get the park reserved and necessary permits. She has entertainment lined up. Ron announced that we are looking for someone to take over the JfK Run and to shadow Erin this year. Ron said he would send out an e-mail seeking interested parties.

 

VP Communications: Gabe announced that  he has looked into joining Survey Monkey to solicit feedback from runners to help us formulate an agenda and to determine if we’re serving the needs of the Houston running community. Gabe agreed to put a survey together to have at the Party In The Park. Please send survey question ideas to Gabe.

 

Website: Ron stressed that the membership list needs to be updated more often. Also, the calendar should be updated or the link should be removed.

 

Treasurer’s Report: Audrey advised that July and August have been healthy for collecting membership income. She has a $600 invoice for plaque engraving and wanted to verify that it’s legitimate and OK to pay. Helen advised that the invoice is correct.

 

Ironfoot: Jen agreed to get the Fall singlets to bring to the Party In The Park. Ron added that the Fall 2009 awards will be decided on at an upcoming meeting.

 

Marathon Kickoff Party: Ron announced that the Marathon Kickoff Party will be held in Memorial Park in the area south of Memorial Drive on September 10th .  It’s main focus is on the Run for A Reason Program.

 

PIM: Ron reported for Lisa that everything is going smoothly and the program is on track for a September 9th start.

 

VVIP: Ron announced that Joe is going to take over management of the VVIP program. Ron recommended that we reconsider how we distribute the awards. For example, if you hit a certain point level threshold, you automatically get an award. Those volunteers below the predetermined threshold would go into a drawing for award selection. To be discussed further at a future meeting.

 

Member Discount Program: Ron appealed to the Board for someone to step up. Ann agreed to do it.

 

HARRA Clothing: Ron is going to ask La Erica.

 

Other Business:

Ann brought up the idea of creating  a position for a outh to help the Board with administrative items such as membership. She will look into this further and get back to the Board on it.

 

There was no further business to discuss. Ron adjourned the meeting at 7:40.