MINUTES FROM THE HOUSTON AREA ROAD RUNNERS ASSOCIATION BOARD MEETING

JANUARY 18, 2010

 

 

The following people were in attendance: Ron Morgan, Roger Boak, Mark Fraser, JoAnn Luco, Audrey Christiansen, Jay Hendrickson, Jen Brown, Eddie Rodriguez, LaErica Johnson, Terri Thomas, Tom McBrayer, Helen Grant, and Annie Hadow.

 

Ron called the meeting to order at 6PM.

 

HARRA Clothing: Ron noted that the HARRA hats were a big success. The Board discussed and agreed that we will sell them for $12. The Board also discussed the status of the HARRA clothing. HARRA will order one of each style previously selected, which will be used in photographs to post on the website.

 

GASP – Mothers for Clean Air 5K: Terri Thomas announced that this year’s race date is April 3rd. She asked for HARRA’s support. The Board gave her some race management tips and agreed to work with her next year.

 

The Board then approved the December 2009 minutes.

 

Spring Series: Jen advised that the Buffalo Wallow is prepared to meet the race requirements.

 

Ron mentioned that he had been approached by Gary Mulvihill about making the Run Wild Half Marathon part of the Spring series since the Park to Park won’t be. The Board discussed and Ron suggested that we open the calendar up to bidding if we’d like to add a new event, which we currently don’t. During the discussion it was raised that due to the January 30, 2011 Marathon date, fitting a new event into next year’s series would be tough. Ron motioned that if we decide to open up the series to bids for another Spring event, the soonest would be the 2012 season. Jen seconded. The Board approved.

 

Law Week 8K: Ron announced that the Law Week Run contacted HARRA to get a copy of our mailing list for the purpose of mailing out entry forms. The Board discussed the situation. In the past, HARRA would sell the mailing list to various races in the form of preprinted mailing labels, so as to encourage single use. Roger motioned that we sell Law Week the mailing list in electronic format for $50 with a release saying that the race agrees to single use. Further, 2010 will be the last year we will sell them the list. Ron seconded. The Board approved.

 

Marathon Expo: Ron observed that he would like to offer a nicer membership brochure next year. Jen agreed to work on this. Ron suggested encouraging as many local races as possible to put applications at our booth, spring series races or not.

 

E-Newsletter: Ron spoke for Gabriel and encouraged everyone on the Board to write something so Gabriel will have some content. Gabriel is preparing a write up related to the Above and Beyond Award. Jen is looking into the physical award for the Above and Beyond program.

 

Treasurer’s Report: Audrey announced that the Bayou City Classic transferred $3,000 into the HARRA account in December. We had a major expense of $5,000 for RRCA dues and insurance last month as well.

 

VVIP: Ron advised that he and Joe are still working on VVIP modifications.

 

Ron requested that an At Large member take on the Social Planning function. Mark officially agreed to do this since he has been acting as Social Planner for HARRA events during the past few years.

 

Bayou Bash: The Board discussed. Everyone liked the idea of having the race in the afternoon and would like to again in 2010, and in conjunction with the HARRA membership Appreciation picnic. HARRA agreed to mitigate any party entrance congestion issues experienced last year.

 

There was no further business to discuss. Ron adjourned the meeting at 7:30.